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A 5,000m² warehouse with 30,000 SKUs, continuous forklift traffic, night shipments — manual inventory with paper is a disaster. RFID + WMS + the right type of racking reduces errors by 90% and cuts inventory time from 3 days to 2 hours.
A realistic picture
Five PM on a Friday, at a 4,200m² FMCG distribution company warehouse in Binh Duong. Three warehouse staff are holding clipboards, counting each pallet of existing stock, writing it down on paper, then entering it into Excel back at the office. They started on Thursday morning, expecting to finish Sunday night — three days without receiving new goods, unable to fulfill urgent orders. The logistics manager sits in the office, looking at an old WMS screen showing data 15-20% inaccurate compared to reality, unable to commit to customer deliveries.
This is a common problem for Vietnamese businesses with warehouses from 500m² upwards: manual inventory takes 2-5 days, with 10-25% errors, and an annual loss of 3-8% of inventory value due to untraceable goods. Unscientifically arranged warehouse racks lead to 30-40% wasted space, and staff spend 15-20 minutes searching for a single SKU. Old barcode readers scan slowly, with 5-10 reading errors per shift, causing bottlenecks during peak hours. The consequences: high operating costs, customer complaints about incorrect deliveries, and affected revenue due to inability to meet large orders in time.
Việt POS implements a comprehensive warehouse management solution for Vietnamese businesses: specialized warehouse racks (V-slotted shelves with mesh trays, heavy-duty pallet racks 500-3000kg/tier) + industrial barcode readers Zebra/Honeywell (1D/2D scanning, wireless, shock-resistant) + barcode printers Zebra/Zywell (203-600dpi label printing, water/oil resistant) + UHF RFID system (reads 200 tags/second, 8-12m range) integrated with WMS. Việt POS technical team surveys the site, designs an optimized warehouse layout, installs equipment, and trains operating staff. Equipment warranty is 12-36 months, with technical support via hotline 1900 0037 and 4 regional offices.
Việt POS distributes genuine equipment from Zebra, Honeywell, Datalogic, Bixolon — global brands present in Vietnam for 10+ years. Warehouse racks are manufactured to labor safety standards, with clear load-bearing certification. The technical team has experience implementing warehouse solutions for distribution, manufacturing, 3PL logistics, and retail chain industries. Offices in HCMC (0934 777 443), Da Nang (0905 999 656), Can Tho (0931 777 527), Hanoi (0937 845 333) provide on-site survey and warranty support within 24-48 hours.
What challenges are businesses facing?
Inventory takes 2-5 days
Manual inventory using paper and Excel forces businesses to halt inbound/outbound operations for 2-5 days each month. Staff spend 8-12 hours/day counting goods, recording, and reconciling — costing 15-25 man-days for each inventory count of 10,000+ SKUs.
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Zebra EC30 - Handheld Inventory
SKU: EC30
Zebra TC72/ TC77 - Handheld Inventory Scanner
SKU: TC72/ TC77
Zebra MC2200/MC2700 - Inventory Device
SKU: MC2200/MC2700
Zebra TC21/TC26 - Inventory Device
SKU: TC21/TC2610-25% inventory discrepancies
Inventory data in the system deviates by 10-25% from reality due to manual data entry, forgotten updates, or incorrect SKU entries. Consequences: wrong supplier orders, incomplete customer deliveries, or unknown expired stock accumulation.
3-8% inventory value loss
Inability to track inbound/outbound goods, staff picking items from wrong locations or intentional theft going undetected. Businesses lose 3-8% of inventory value annually due to loss, unrecorded damage, or expired goods sitting in the warehouse too long.
15-20 minutes to find an item/time
Warehouse racks lack clear location codes, goods are haphazardly arranged, new staff are unfamiliar with the layout. Each time an SKU is searched for, it takes 15-20 minutes, causing bottlenecks during peak outbound hours and customer complaints about slow deliveries.
30-40% wasted space
Unscientifically arranged warehouse racks, aisles too wide or too narrow, rack height not fully utilizing the ceiling. Businesses rent a 1,000m² warehouse but only effectively use 600-700m², wasting 30-50 million VND/month on excess rent.
Old readers fail 5-10 times/shift
Old or cheap barcode readers cannot scan faded, wrinkled, or misaligned codes. Staff have to rescan 5-10 times per shift, or manually enter data causing errors. Broken equipment without warranty requires buying new ones, costing 3-8 million VND/unit.
How Việt POS packages the solution
Equipment + software + implementation services from a single point of contact — one-stop warranty, 24/7 support.
Inventory in 2 hours instead of 3 days
UHF RFID system reads 200 tags/second, scanning an entire warehouse of 30,000 SKUs in 2 hours instead of 3 days manually. Staff use handheld readers or automatic RFID gates, with data instantly synchronized to WMS. Businesses save 20-30 man-days each month.
Reduce errors to under 1%
Zebra/Honeywell barcode readers scan with 99.9% accuracy, automatically updating WMS with each inbound/outbound transaction. RFID tags on each pallet/carton ensure 100% traceability of goods, immediately detecting discrepancies. Inventory data discrepancies reduced from 10-25% to under 1%.
Increase warehouse capacity by 40-60%
Việt POS designs optimized warehouse layouts: V-slotted shelves with mesh trays for light goods, heavy-duty pallet racks 500-3000kg/tier for industrial goods, utilizing heights of 4-8m. A 1,000m² warehouse can store 1,400-1,600m² of goods, saving 20-40 million VND/month in rent.
100% traceability of inbound/outbound goods
Each SKU is tagged with a barcode or RFID tag, recording inbound time, storage location, and outbound personnel. The system alerts if goods remain in the warehouse for over 90-180 days, or are dispatched from the wrong location. Losses reduced from 3-8% to under 0.5% of inventory value.
12-36 month on-site warranty
Zebra, Honeywell, Datalogic equipment comes with a genuine 12-36 month warranty. Việt POS provides technical support via hotline 1900 0037, with 4 regional offices (HCMC, Da Nang, Can Tho, Hanoi) available for on-site survey and repair within 24-48 hours. Rack structures are warranted for 24 months.
Integrate with existing WMS and ERP
Barcode readers and RFID connect to WMS via USB, Bluetooth, Wi-Fi, or API. Việt POS supports integration with existing enterprise ERP systems (SAP, Oracle, Odoo, Vietnamese accounting software). Data synchronizes in real-time, eliminating manual data entry.
Việt POS recommended equipment for Warehousing / Logistics
Customers in the same industry
Tan Phat Logistics
3PL warehouse 6,500m² serving 15 FMCG clients, 45,000 SKUs
Inventory from 4 days to 3 hours, errors reduced from 18% to 0.8%, 50% increase in warehouse capacity thanks to 5-tier pallet racks
Cat Tuong Distribution
Electronics distributor with 8 branches, central warehouse 2,800m²
Outbound time reduced from 45 minutes to 12 minutes/order, losses reduced from 5.2% to 0.6% thanks to RFID tracking
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