E-invoices Generated from POS Systems for Individual Businesses and Companies 2026

E-invoices generated from POS systems are one of the mandatory requirements under Decree 70/2023 of the Vietnamese Government. This solution applies to individual businesses, family businesses, joint-stock companies, limited liability companies, and other economic organizations. Modern POS terminals are not only sales tools but also platforms for automatic e-invoice issuance, reducing manual effort by 60-80% and ensuring compliance with accounting and tax regulations.

#What are e-invoices generated from POS systems?

E-invoices generated from POS systems are invoices issued directly from the POS system, containing full regulatory information (invoice code, date and time, items, price, tax, total amount) and digitally signed. According to Clause 8, Article 1 of Decree 70/2023, this type of invoice has the same legal value as paper invoices, but does not require printing, saving 30-50% in costs compared to paper printing.

POS terminals connect to professional sales management software, automatically recording each transaction, calculating VAT (if any), and issuing e-invoices within 1-2 seconds. Invoice data is stored on the cloud or internal servers, ensuring security and easy retrieval.

#Who are e-invoices generated from POS systems applicable to?

E-invoices generated from POS systems apply to individual businesses, family businesses, joint-stock companies, limited liability companies, private enterprises, cooperatives, and other economic organizations operating in Vietnam. Specifically, from 2026 onwards, individual businesses with annual revenue of 100 million VND or more are MANDATORY to issue e-invoices.

• Individual businesses: retail, F&B services, salons, convenience stores.
• Family businesses: grocery stores, eateries, tailor shops, repair services.
• Small and Medium Enterprises (SMEs): retail stores, restaurants, hotels, shopping centers.
• Large enterprises: supermarkets, retail chains, distribution centers, warehouses.

#Which POS terminals support e-invoice generation?

Modern POS terminals from Việt POS such as ZPOS, Sunmi T2, Easy POS all support e-invoice generation. These machines integrate Linux or Android operating systems, stable internet connectivity, and are compatible with professional sales management software. Estimated prices range from 8-25 million VND/machine depending on configuration (CPU, RAM, screen).

Machine Model	CPU / RAM	Screen	E-invoice	Estimated Price
ZPOS I3 662	Core i3 / 4GB	15.6 inch	✓ Supported	12-15 million
Sunmi T2 L1521	Snapdragon / 2GB	7 inch (1 screen)	✓ Supported	8-10 million
Sunmi T2 L1522	Snapdragon / 2GB	7 inch + 15.6 inch	✓ Supported	14-18 million
Easy POS 664 i5	Core i5 / 4GB	15.6 inch touch	✓ Supported	16-20 million
ZPOS 1563 i5	Core i5 / 8GB	15.6 inch	✓ Supported	18-25 million

These POS terminals all integrate network connection ports (Ethernet, WiFi), support connection to thermal printers for paper printing if needed, and are compatible with leading sales management software in Vietnam.

#What are the steps for issuing e-invoices from POS systems?

The process of issuing e-invoices from POS systems consists of 5 main steps: (1) Sales staff enter product information, quantity, price into the POS machine; (2) The system calculates the total amount, VAT (if any); (3) Customer makes payment (cash, card, e-wallet); (4) The POS machine automatically issues and digitally signs the e-invoice; (5) The invoice is sent to the Tax Authority and stored on the cloud.

1. Data Preparation: Configure company information (name, tax code, address), product catalog, VAT rates, customers into the sales management software.
2. Transaction Entry: Sales staff scan product barcodes or manually enter them into the POS machine, select quantity and selling price.
3. Automatic Calculation: The POS system calculates the total amount, VAT (if any), discounts (if any), and displays them on the screen.
4. Payment: Customers pay by cash, credit card, e-wallet, or bank transfer. The POS machine confirms successful payment.
5. Invoice Issuance: The POS machine automatically issues the e-invoice, digitally signs it, and sends it to the Tax Authority via API. The invoice is stored on the cloud and can be sent to the customer's email.

#What are the benefits of e-invoices generated from POS systems?

E-invoices generated from POS systems offer 5 main benefits: (1) Reduce manual effort by 60-80% compared to paper printing; (2) Save 30-50% in paper and ink costs per year; (3) Comply with Decree 70/2023 regulations and avoid penalties; (4) Easy invoice lookup and management through the system; (5) Increase reliability and professionalism with customers.

• Reduced Manual Effort: Invoices are issued automatically in 1-2 seconds, no need for paper printing, no manual signing, no paper storage.
• Cost Savings: Reduce costs for A4 paper, ink, and paper storage. Estimated 30-50% savings in invoice costs per year for retail businesses.
• Legal Compliance: Generated e-invoices have the same legal value as paper invoices, avoiding penalties from the Tax Authority (5-10 million VND/violation).
• Easy Management: All invoices are stored on the cloud, easy to retrieve, generate revenue reports, and conduct tax audits.
• Increased Credibility: Professional e-invoices with digital signatures increase reliability with customers and partners.

#What does Việt POS's complete e-invoice generation solution include?

Việt POS's complete solution includes 3 main components: (1) POS terminals (ZPOS, Sunmi, Easy POS) with suitable configurations; (2) Sales management software integrated with e-invoice generation; (3) Technical support services, staff training, and warranty. Estimated price is 25-45 million VND/set depending on store size.

Việt POS technical team provides free surveys, advises on selecting suitable POS machine configurations for store sizes (small, medium, large retail), integrates sales management software, configures e-invoice generation, and trains staff on usage. After deployment, Việt POS provides 24/7 technical support, 12-24 month warranty for POS terminals, and free software updates.

Businesses such as Lá Me grocery store, Tân Phát eatery, Đồi Cát fashion store, and Cát Tường supermarket have implemented this solution, reducing manual effort by 70%, saving 40% in invoice costs, and achieving 100% legal compliance.

#Next Steps

Việt POS's technical team is ready to provide free surveys and advise on selecting suitable POS terminals and sales management software for your individual business, family business, or company. Contact us now for free consultation and 2026 deployment offers.

• Complete POS Sales Management Solution
• POS Terminal Product Catalog (ZPOS, Sunmi, Easy POS)
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• Contact 4 offices in HCM / DN / CT / HN — Hotline 0905 295 337