Integrating electronic invoice issuance from POS terminals

Integrating electronic invoice issuance from POS terminals means that electronic invoices with tax authority codes are generated from POS terminals. According to regulations in Article 89 of the Tax Administration Law dated June 13, 2019, Article 11 of Decree No. 123/2020/ND-CP, Article 1 of Decree No. 41/2022/ND-CP, and Article 8 of Circular No. 78/2021/TT-BTC, these are presented in electronic data format.

#Regulations for generating electronic invoices from POS terminals

Article 11 of Decree 123/2020/ND-CP stipulates that invoices generated from POS terminals connected to electronic data transfer with tax authorities must ensure the following factors:

• Invoices printed from POS terminals connected to electronic data transfer with tax authorities must be identifiable
• Digital signatures are not mandatory
• Expenditures for goods and services using invoices (or copies of invoices, or information retrieved from the General Department of Taxation's electronic portal regarding invoices) generated from POS terminals are considered legitimate expenses with sufficient invoices and legal documents when determining tax obligations.

#Applying electronic invoices generated from POS terminals

• Conduct transactions with tax authorities electronically (e.g., having a digital signature and registering to be granted an electronic tax transaction account by the tax authority).
• Possess information technology infrastructure (e.g., computers or electronic devices with internet connection, email).
• Use ViệtPOS software to create electronic invoices that can transmit data to both buyers and tax authorities.

#Generating electronic invoices via ViệtPOS software

In addition to the fully-featured integrated version on POS terminals, businesses can use the application directly on their phones to quickly and conveniently generate electronic invoices from POS terminals.

The process of generating electronic invoices from POS terminals on the ViệtPOS software application is similar to the POS terminal version but has been optimized for basic functions on the mobile interface with full features:

• Create invoices


• Issue invoices


• Remotely sign and submit invoices to tax authorities


• Preview invoices


• Send invoices to customers

#New features for electronic invoices generated from POS terminals

ViệtPOS continuously updates and develops new features for issuing electronic invoices from POS terminals:

• Supports creating electronic invoices for online transactions
• Integrates inventory and stock management features
• Provides detailed reports on revenue and profit by product/service
• Supports automatic tax calculation and reporting
• Integrates online payment features for customers
• Provides statistical tables and data analysis to help businesses make effective business decisions.

The use of electronic invoice issuance has become common in businesses of all sizes. According to statistics from the General Department of Taxation, as of June 2021, over 400,000 businesses used electronic invoices, and approximately 10,000 businesses used POS terminals to issue electronic invoices.

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