AI CV screening & ranking
Reads hundreds of CVs, scores match against job descriptions, and surfaces top candidates — cutting recruiting time significantly.
HRM System · AI-Powered
Full-lifecycle HR management — from recruitment to development, automated by AI
Recruitment & ATS, digital HR records, payroll with social insurance & income tax, KPI/OKR & 360° reviews, training, and an employee self-service ESS portal with approval workflows — all connected on one AI-powered platform.
- Hire → Grow
- full employee lifecycle
- 6 module groups
- connected on one platform
- AI-native
- 6 AI applications in HR
- ESS App
- employee self-service
AI-native · ESS App
One platform alongside employees at every stage
- Recruitment
- Onboarding
- Operations · Payroll
- Evaluation · Training
- Engagement · Retention
AI Technology
AI works alongside HR — not just a storage system
Six AI applications end-to-end: from recruitment and retention to employee queries and executive reporting.
AI attrition prediction
Detects employees at risk of leaving early by analyzing attendance, leave, and performance signals so HR can act in time.
AI HR assistant 24/7
Employees ask about leave, payroll, or policy — the AI chatbot answers instantly, reducing the load on the HR team.
AI report synthesis & alerts
Auto-generates HR reports, detects attendance and payroll anomalies, and surfaces insights for leadership.
AI KPI & training path suggestions
Proposes KPI targets and training courses tailored to each employee's competency level.
AI face recognition for attendance
Built-in anti-buddy-punching face ID in the attendance module — see the dedicated attendance page for details.
Full coverage
6 module groups — data connected, no duplicate entry
Deploy the full suite or enable modules on demand. Four pillars below go into detail.
Recruitment & Onboarding
- Job posting & candidate management (ATS)
- AI CV screening & ranking
- Onboarding checklist + digital contract signing
Digital HR Records
- 360° employee profile
- Org chart & role-based permissions
- Contracts, addendums, e-sign
Payroll & Benefits (C&B)
- Flexible pay formula per business rules
- Auto-deduct social insurance & income tax
- Electronic payslips + bulk bank transfer file
Performance & Development
- KPI / OKR by department
- 360° periodic reviews
- Internal training (LMS) & career paths
Employee Self-Service (ESS)
- View payroll, attendance, leave anytime
- Request leave / OT / advance online
- Multi-level approval workflow + AI assistant
Attendance & Shifts
- Aggregate attendance – shift – overtime – leave
- Sync with ZK attendance devices & app
Recruitment & Onboarding
Hire the right people, onboard fast — miss zero candidates
Centralized recruiting from multi-channel job posting, consolidating all CVs in one place, letting AI score JD match and standardizing the onboarding process for new hires.
- Post jobs & collect CVs from multiple sources into one pipeline
- AI screens, scores, and ranks candidates against the JD
- Drag-and-drop candidate pipeline by interview stage
- Interview schedule + panel evaluation form
- Offer letter + digital contract signing
- Onboarding checklist: 7 – 30 – 90 days
Payroll & C&B
A payroll engine configured exactly for your business
Automatically pulls attendance–shift–overtime data, applies your custom pay formula, deducts social insurance and progressive income tax, adds allowances–bonuses–advances, then exports payslips and bank transfer files.
- Flexible pay formula: hourly / piece-rate / fixed salary
- Auto-deduct social insurance & progressive income tax
- Allowances, KPI bonuses, overtime, advances, clawbacks
- Encrypted electronic payslips sent privately to each employee
- Lock payroll period + transparent adjustment log
KPI / OKR & Performance Review
Measure performance with data — transparent rewards
Set goals by department and individual, track progress in real time, run periodic 360° reviews, and link results directly to compensation.
- KPI / OKR library by role
- Assign goals & track progress in real time
- 360° review: manager, peers, self-assessment
- Review cycles: monthly / quarterly / yearly
- Automatically link KPI results to compensation
- Competency framework & promotion paths
Employee Portal & Approval Workflow
Employees self-serve — every request approved on the app
One app for employees to view payroll, attendance, leave; submit requests for time-off, overtime, advances, and business travel. All requests flow through automated multi-level approvals with logs and WhatsApp notifications.
- Real-time payroll / attendance / leave app
- Submit leave, OT, advance, business travel requests
- Automated multi-level approval by department
- Remote manager approval, full audit log
- Instant WhatsApp / push notifications
- Policy & internal document lookup
Legal compliance
Meets labor law standards
Payroll, insurance, and contracts track regulations — reducing legal risk and inspections for businesses.
Social insurance compliance Progressive income tax Labor contracts & addendums Standard forms & government reports
Why unified HRM?
Fragmented HR management hides growing costs as you scale
HR data scattered in different places
Records on paper, attendance on the time clock, payroll in Excel, leave requests on chat — no single source of truth, everything takes time to find.
HR spends hours reconciling manually · data errors · no one sees the full picture.
Manual processes — slow and error-prone
Paper leave requests passed hand to hand, OT approved via chat, end-of-month payroll compiled in Excel — one person per step, impossible to control.
Late and incorrect payroll complaints · processes depend on key individuals · hard to scale.
HR decisions made by gut feeling
Turnover rate, HR cost, department performance… no real-time data — leadership decides on intuition.
No early warning of attrition risk · HR costs hard to optimize · no basis for rewards.
Who is it for?
From growing businesses to multi-branch enterprises
Businesses with 30–200 employees
Currently using Excel + multiple disconnected apps. Need a unified HR platform that scales.
Multi-branch / chain businesses
Multiple locations with different shift rules. Need branch-level access and consolidated HR reporting.
Field / project-based employees
Technical teams and field sales staff aren't desk-bound. Need remote approvals and flexible attendance.
Groups needing KPI & data
Need KPI/OKR, 360° reviews, attrition forecasting, and an HR dashboard for leadership decision-making.
Ecosystem integration
HRM doesn't stand alone — connected to devices & software
ZK Attendance Devices
Face recognition, fingerprint (Suprema, Ronald Jack) — attendance data flows directly into HRM.
POS / Sales System
Sync revenue to calculate KPI and commissions for sales staff.
Accounting / ERP
Export payroll registers and expense accounting to accounting software.
WhatsApp / SMS
Payslips, reminders, approval requests via channels employees use daily.
Phased deployment
Start from the core, expand gradually — no operational disruption
- 1 Survey HR processesUnderstand org structure, shift–leave–payroll rules, and which modules to prioritize.
- 2 Configure modules & permissionsEnable relevant modules, set pay formulas, assign permissions by department / branch.
- 3 Import data & integrateImport HR records, connect ZK attendance devices, POS, and accounting software.
- 4 Training & go-liveTrain HR staff and employees on the ESS app, run a pilot, then go fully live.
Ready to digitize your entire HR department?
Leave your details — VietPOS will advise on an HRM roadmap suited to your scale, demo all modules & AI features, and quote based on your headcount and chosen modules.
Chat on WhatsApp- Full demo of 6 module groups + AI features
- Phased deployment roadmap consultation
- Quote by headcount & chosen modules
FAQ
Frequently asked questions
What modules does the HRM system include?
Six interconnected module groups: Recruitment & Onboarding, Digital HR Records, Payroll & Benefits (C&B), Performance & Development (KPI/OKR, training), Employee Self-Service ESS App, and Attendance & Shifts. You can deploy modules incrementally as needed.
What does the payroll engine handle?
It automatically pulls attendance–shift–overtime data, applies your custom pay formula (hourly / piece-rate / fixed), deducts social insurance and progressive income tax, adds allowances – KPI bonuses – overtime – advances – clawbacks, then exports payroll registers, electronic payslips, and bulk bank transfer files.
How do KPI/OKR and performance reviews work?
You set goals by department and individual from the KPI/OKR library, track progress in real time, run periodic 360° reviews (manager, peers, self-assessment), and link results to compensation – bonuses – promotion paths.
How does AI support HR management?
AI screens and ranks CVs in recruitment, predicts attrition risk, provides a 24/7 AI assistant for employees, auto-synthesizes reports and alerts on anomalies, suggests KPI / training paths, and performs face recognition in the attendance module.
How do employees use the self-service app?
The ESS portal lets employees view payroll – attendance – leave anytime, submit leave / overtime / advance / business travel requests. All requests flow through automated multi-level approval workflows with logs and WhatsApp notifications — significantly reducing HR workload.
Can we deploy module by module?
Yes. Start from the core: HR records – attendance – payroll, then gradually expand to recruitment, KPI, training, and the ESS app. VietPOS surveys your processes, configures in phases, and provides remote go-live support.